15 Best Free Task Management Software Tools for 2023

It doesn’t integrate with online services, such as Dropbox, for file management, and it doesn’t have strong resource management tools. But teams love Monday when working solely on managing their tasks, which is a great help. Online task management tools also save you from the need to memorize long lists of pending tasks. Instead, you can let the system send you reminders when the scheduled task is supposed to begin.

Task management software

After you send it to your client for approval, you can quickly turn it into an invoice right in the app. Paymo also lets you turn timesheet data into an invoice for clients, so you can stay up to date with payments as the project progresses. Stay up-to-date on upcoming events by using our time tracking features such as our calendar project view. Add deadlines to tasks and get an overview on your workload to plan your week or month. Our calendar also syncs with Google calendars for better task tracking.

Office Timeline

OmniPlan provides Gantt diagram visualization feature that provides visual tools for execution of different tasks in a project. It is one of the most basic and easy to understand task managers. Every project maintains a systematic, step-by-step best expense management software 2028 strategy that needs to be completed within a set timeframe. Keeping a record of what the team members are doing is tedious and requires constant vigilance. Especially, when it comes to projects that might take a long time to complete.

HubSpot has a strong focus on integrations, so if there’s an app you love, chances are HubSpot works with it. You can also use Chanty to do more than just communicate by integrating several apps and eliminating the inconvenience of navigating between all of them. We have 30+ experiences to choose from, and thousands of five star reviews. Azendoo is compatible with mobile, web, and desktop applications.

  • Enterprise/team-based task tracking would be something implemented across a company, so every employee would use it to collaborate and track task progress collectively.
  • It’s good for teams that are working together on tasks that don’t require a lot of details.
  • Anne M. Carroll is an author, copywriter, and digital project management consultant, leading digital teams and projects in highly regulated industries.
  • Create deal flow, get sales organized with overview of Sales Pipeline.

Using this open source task management software, you can automatically repeat tasks on specific dates customized by you. This best free task management software has a dedicated widget listing tasks left for today. The best task management software allows the incorporation of documents, which can be shared with all the team members who are working on the project. The open source task management software for task management promotes better communication among the members of a team on specific aspects of a task. With increasing work pressure as the company grows, not using the best task management software for projects can become quite challenging.

ClickUp is a task management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and other collaborators. Monday.com includes message boards, task management boards , and some easy-to-read visualizations that allow you to display your project data and quickly get an idea of your progress. Members can collaborate by uploading and attaching files, and assigning deadlines and tagging members on tasks. There are Post-It-like notes to assist with task management, but this often makes things more confusing and complicated.


Wrike also features task lists, subtasks, schedules, shared workflows, file sharing, and real-time collaboration. Users can adjust their views between the calendar view, dashboard view, and more. Our online task management software improves team productivity by letting everyone work in the way that suits them best. Choose between multiple task management tools such as Gantt charts, task lists, kanban boards, sheets or project calendars. Smartsheetis a leading work execution platform that has real-time work management features, collaboration and automation tools. Users are presented with a familiar and easy-to-use spreadsheet-like interface.

Moreover, switching to a Kanban board can also help you improve your workflow by providing an easy way to manage all of your tasks in one location from a bird eye view. ClickUp supports tons of integrations with your favorite apps and collaboration tools, including Slack, Gmail, Zoom, Outlook, Google Drive, HubSpot, and more. With a simple color-coded system, your team will have no difficulty identifying which tasks to prioritize and which to de-emphasize.

Task management software

Team productivity is improved with our team collaboration features and easy file sharing. Add a comment or update the task, and everyone assigned is alerted by email. With task management software, everyone on the project team is on the same page working towards the same goal.

Best for Beginners and New Businesses

Users can create to-do-lists, manage projects, and assign tasks to clients. Tasklog also shows overviews and data insights to help users understand where they are most productive, what they have accomplished, and how they are pacing overall. Paymo is a complete workflow management tool for organizing tasks inside projects, with clear instructions on how, when, and whom to complete them. Apart from task management, it also includes other modules such as time tracking, resource management, and scheduling, and invoicing, making it popular for both freelancers and teams. Tasks are really detailed, containing vital information such as hourly budgets, priorities, and statuses to track progress and track tasks in real-time. This is where task management apps and software can save project managers a lot of time and work.

So look at the pros and cons we have listed for each tool to find out which task management solution is easy to use and how you can reach customer support. Any.do is a simple task management software that lets you manage all your tasks through your smartwatch. This task management solution powers collaboration through comments and file sharing, integrates with top email providers, and lets you manage all your work through the mobile app. This task management tool comes with a live feed and forum for collaboration. Although spreadsheets are an unconventional approach to task management, Smartsheet has proven that it can meet the needs of its enterprise customers.

Task management software

Todoist organizes tasks and subtasks in an easy, efficient POV that list-lovers will relish. At a glance, managers monitor what their teams are working on in a global meta board, while team members see what’s on their plate for today. Forecast costs from $29/user/month with a minimum of 10 users and offers a 14-day free trial.

So… What is “task management software?”

ProofHub also integrates with third-party apps like Google Drive, OneDrive, Dropbox, and Box to give you a central place to access all your files and data. TaskQue is flexible, and you can customize it to fit your business needs and enhance workflow. This app will keep your teams up-to-date with the process or stage of the tasks. With the app’s monthly reports, you can track individual or team performance.

Task management software

Project.co is a project management tool designed for working with clients. The thing is, most project management tools are too complex for first-time users. Because if they won’t use your tools then you’ll communicate via email.

Other Task Software

Users have complained that the features could use refinings, such as chat, notification manager and meeting manager. Wimi is useful for task management, but it’s not the best project management software for planning or tracking. But if you have more traditional Gantt chart users on your team, they’re going to be shut out. There’s something resembling a Gantt chart, but you’ll have to upgrade to use it.

Best Task Management Software For Teams In 2023

The best task planner apps will help you stay organized, provide micro and macro points of view of your workflow, identify delays and problem areas, and keep everyone on the same page. Asana has more than 100,000 companies using its platform worldwide. This software is convenient when prioritizing tasks and projects, so you have a clear idea of what to work on based on what needs to be done sooner based on a low, medium, and high scale. Otherwise, Trello has plans at $6 per month, $12.50 per month, and $17.50 per month.

The free plan will get you many basic features, but it caps out at 15 people. All of those features might seem like a selling point, however, they can be overwhelming. Even after setup, the learning curve is so steep that you might never get over the hump. Sure, you want to customize, but too many customizations and the software will lag. If you like ClickUp however, check out some ClickUp alternatives.

Best Project Management Tools (Features, Pros, Cons, Pricing)

This is beneficial because it ultimately reveals where there are redundancies, inefficiencies, and bottlenecks to be fixed. Todoist provides a simple interface for creating, sharing, and prioritizing tasks. You can collaborate by sharing out your lists and assigning tasks to others, and you can use labels and priority tags to bring organization to your task lists. Paid plans start from $8.95/user/month and come with a 30-day free trial. Other valuable features but not necessarily ones that every organization needs include time tracking, budgeting, and third-party app integrations.

Use powerful filters to sift through tasks and find the information that you are looking for. You can also control who views your tasks and projects by using public and private https://globalcloudteam.com/ access control. It also features seamless integration with Office 365 files, leveraging your connected OneDrive account to manage shared documents and track their progress.

This reduces the busy work that your team has to do and allows them to focus on more important work. Recurring tasks also act as a reminder to make sure the work isn’t neglected. Tasks aren’t executed in a vacuum, and ProjectManager keeps teams connected. Because of its online platform, tasks can be updated anywhere and at any time, as well as shared with anyone. During his time working in investment banking, tech startups, and industry-leading companies he gained extensive knowledge in using different software tools to optimize business processes. Going for the Any.do paid plans will give you WhatsApp and location-based reminders, custom themes, and more.

It has built-in AI to provide you with smart replies and automated results. It allows you to customize and automate tasks and add custom field data. You can assign projects to multiple team members, add comments as action items, break down tasks into subtasks, share screen recordings, and use project templates.

The only way to tackle a project effectively is to reduce it to a series of tasks. Knowing how to manage their tasks (as well as everyone else’s) is what makes project managers effective and ensures that projects are completed within their allotted time frame. Smartsheet offers similar features to other task management software, but it’s best used by those who prefer spreadsheets for projects and tasks. New users of project or task management software will appreciate how easy it is to learn Trello.

Clickup’s employee task management system aims to help every type of team to use the same app to plan, organize, and collaborate on their projects. Asana is a cloud-based task management software that aims to help teams manage projects of any size and of any type. If you’re still doing all your tasks with pen and paper and carrying around a clipboard with checklists, it’s admirable! With so many tasks to work on, whether it’s ensuring customers get paid on time or that your team meets deadlines, you need software to keep up with you. Just because an online task management software doesn’t have the features you want doesn’t mean it won’t be there tomorrow. The best software companies are constantly iterating and releasing new features regularly.